Client Portal v0.7.42

Welcome back, Jordan.

Sample portal
Photo Day Readiness Dashboard

Your path to a successful photo day

Hampton Roads Community Center can see every responsibility, deadline, and Photo Magic handoff in one step-by-step plan.

Next step · Event branding

Add your organization logo

Upload the approved logo that should appear with your photo-day materials and production files.

Overall readiness43%

3 of 7 preparation steps complete

Step by step

Photo-day success plan

Work from top to bottom. Completed steps stay visible, and the next action is always highlighted.

  1. Portal access connected

    Your organization has secure access to Photo Magic planning tools.

    DonePhoto Magic will unlock this step
  2. Confirm date, location & timing

    Saturday, October 31, 2026 · Athletic complex · Fieldhouse

    Done
  3. 3
    Approve organization branding

    Add or reconfirm the organization logo Photo Magic should use for this season.

    Available
  4. Upload the participant roster

    Community-League-Participants.xlsx

    Done
  5. 5
    Create and approve the shoot schedule

    Photo Magic will turn the uploaded roster files into one shared run of show.

    In progress
  6. 6
    Send participant communications

    Share the approved message by October 20, 2026.

    Available
  7. 7
    Complete the final photo-day check

    This unlocks after branding, rosters, shoot-schedule approval, and participant communications are complete.

    Final stepPhoto Magic will unlock this step
3

Upcoming events

Next: Oct 31, 2026
1

Request under review

Photo Magic will update the status here
3/7

Readiness steps

Add your organization logo
Confirmed

Upcoming events

Oct31
Confirmed

Community League Photo Day

Athletic complex · Fieldhouse

7:15 AMRoster received
Nov29
Confirmed

Dance Company Portraits

Performing arts studio

7:30 AMRoster needed
Dec29
Confirmed

Staff Headshot Day

Conference center · Studio A

8:00 AMRoster needed
Submitted

Date & schedule requests

Under review

New photo-day date

Sat, August 29, 2026 · 08:00

Step by step

Event preparation checklist

Each confirmed photo day has its own progress, so nothing gets lost between events.

Sat, Oct 31, 2026

Community League Photo Day

3 of 5

Date and location approvedAthletic complex · Fieldhouse

Sun, Nov 29, 2026

Dance Company Portraits

2 of 5

Date and location approvedPerforming arts studio

Tue, Dec 29, 2026

Staff Headshot Day

2 of 5

Date and location approvedConference center · Studio A

Sat, Aug 29, 2026

New photo-day date

Under review

Request submittedPhoto Magic received your details

Photo Magic reviewYour requested date is being checked against studio availability

Waiting

Date approvalWe will confirm or propose another date

Event setup & rosterAvailable after the date is approved

PM

Questions about a step?Photo Magic client services is here to help.